Moondance has many fine-quality vendors to fill your shopping needs! Please see
our Vendors page for more info about our regular
vendors!
PLEASE PRINT OUT THE FOLLOWING PAGES, FILL OUT AND
SEND IN ALONG WITH THE REGISTRATION FORM AND YOUR
CHECK, OR COPY AND PASTE INTO AN EMAIL
Moondance Vendor Information Form
Deadline for Vendors:
All vendors must Register and send in this Vendor Information
Form by May 8 (you may still
pay at the gate) in order to vend at Moondance. This is so I can get the final vendor list together
for my merchant coordinator, and get the info in the Schedule Booklet before it goes to print.
This deadline means your form must be IN MY HAND by May 8 - not in the mail, not called in
to me on the phone, not mentioned briefly in an email, but in my hand. Please do not show up at
Moondance and expect to vend if you have not met this deadline and received confirmation!!
NO EXCEPTIONS!
Limiting Number of Vendors (limited to 30):
VENDORS AT MOONDANCE WILL BE LIMITED TO 30! Please get your registrations in
early, as this is on a *first-come-first-served* basis.
VENDOR FEES:
(1) Admission Fee: All vendors must pre-register and
pay the regular admission price per person (you can pay at the gate, but to qualify for the
current/cheaper price, payment must accompany registration). Vendors do not qualify for
discounted or free admission - sorry!
(2) Vendor Fee: Apart from your registration fee, there is an extra fee for vending,
depending on the size of
your complete set-up (including vending space, sleeping tent, sleeping or storage trailer, camper,
RV, and/or anchored vehicle for sleeping or storage).
For up to 250 square feet of space, the fee is $15.
For up to 500 square feet of space, the fee is $25.
For up to 1000 square feet of space, the fee is $35.
For up to 1500 square feet of space, the fee is $45.
For anything larger, the fee is $55.
(3) Electricity Fee: For use of
electricity by vendors, there is a $30 charge per vendor space
(not per person). BRING YOUR OWN EXTENSION CORDS. When you arrive, you must
check in with Stephen of BioBuzz before you plug in *anywhere*, including someone else's
power strip. All plugs will be tagged with the vendor's name, and any untagged cords will be
pulled. Electricity can only be used to power lights and small items; the system cannot power air
conditioning!
VENDOR RULES:
- All vendors must submit vendor form (this page) by May 8; vendors are limited to
30
- All vendors must pre-register (but you can still pay at the
gate)
- Your vendor space includes your booth, sleeping tent, sleeping or storage trailer, camper,
RV, and/or vehicle
- Any vehicles parked at your space must remain anchored throughout the festival; vehicles
used to go in and out must be parked in an alternate area
- Vendors must check the Vendor List periodically and
let
us know if your info or stated location is incorrect
- Vendors may not set up prior to the day before the festival begins without prior permission
from Linda, Siryn, and the land owners - doing otherwise will result in having to move your
booth
- All vendors must check in upon arrival with Siryn, the Vendor Coordinator
- All vendors using electricity must check in with Stephen (of BioBuzz) before plugging in
- After breaking down and packing up at the end of the festival, vendors must check in with
either Siryn or Stephen and do a walk-through of your area
Parking at Booth:
If you MUST have your vehicle next to or behind your booth, for security
reasons, storage, or sleeping, it will be counted as part of your total booth space, which must be
paid for according to square footage used. If your vehicle is parked at your booth, it must STAY
in place (anchored) once it is parked. If you need to use your vehicle to go in and out of the
festival, or even
to drive it around the site, then it must be parked in the vendor parking area above the Kitchen
(in which case it will not count as part of your booth space, and you will not need to pay for it).
Camping at Booth:
Most vendors prefer to camp with their booth; some bring campers for this
purpose (the electrical system cannot power air conditioning!). This is fine, but counts as part of
your total booth space, which must be paid for according to square footage used.
Things we Need to Know About Vendors:
Your name (principal owner/contact person):
Contact person's email address:
What is the name of your business?
Fully list and describe what you will be selling:
Electricity: ____ Yes ____ No _______________ ($30 extra)
SIZE INFO:
Actual Vending Booth Size (including ropes & guy lines): ____ wide (frontage) x ____
deep
Trailer or Other Used for Storage: ____ wide (frontage) x ____ deep
Tent/Camper Size (used for sleeping): ____ wide (frontage) x ____ deep
**Is this a tent, pop-up, RV, or trailer? ___________________
Storage or Sleeping Vehicle (to remain anchored at booth during
festival): ____ Yes ____ No _______________ What type and size?
TOTAL SPACE NEEDED: ____ wide (frontage) x ____ deep (please give total measurements,
even if you don't yet know how it will be configured)
What else can you tell about your booth configuration, that will help us make sure you get
the right type and size of space?
Is there any particular location you prefer?
Any other special requirements?
What day/time will you be arriving? (Arrival on Wednesday is allowed, and there is no
overnight fee for *vendors* only for Wednesday night - however, vendor helpers and family will
have to pay the $10 per person per night)
Would you like to be listed in the camp booklet? If so, please tell us exactly how you want to be
listed: name, address, phone, email, web page, description, etc. This is totally optional!
Note: If for some reason you discover you cannot make it to the festival, please call or email me,
so I won't be holding your space needlessly. Thanks!
Vendors should bring tables, chairs, and a tent or pavilion for shelter from the weather. Please
plan for rain and wind, and bring plenty of tarps and plastic storage tubs!
For more info, please contact:
Linda Kerr
425 Webster Rd. #710
Auburn, AL 36830
334-332-3065
Email me
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