Moondance Vendor Information Form

Moondance has many fine-quality vendors to fill your shopping needs! Please see our Vendors page for more info about our regular vendors!
CLICK HERE FOR FULL LIST OF 2010 VENDORS

Moondance Vendor Information Form

All vendors and attending helpers must fill out a regular attendee registration form *in addition* to sending in your vendor info!!

Deadline for Vendors:

All vendors must Register (you can pay on-line when you register) and submit this Vendor Information Form by May 13 (you may still pay at the gate) in order to vend at Moondance. This is so I can get the final vendor list together for my vendor coordinator, and get the info in the Schedule Booklet before it goes to print. This deadline means your form must be IN MY HAND (or submitted via this form) by May 13 - not in the mail, not called in to me on the phone, not mentioned briefly in an email, but in my hand/email box. Please do not show up at Moondance and expect to vend if you have not met this deadline and received confirmation!! NO EXCEPTIONS!

Limiting Number of Vendors (limited to 30):

VENDORS AT MOONDANCE WILL BE LIMITED TO 30! Please get your registrations in early, as this is on a *first-come-first-served* basis.

VENDOR FEES:
(1) Admission Fee: All vendors must REGISTER and pay the regular admission price per person (you can pay at the gate, but to qualify for the current/cheaper price, payment must accompany registration). Vendors do not qualify for discounted or free admission - sorry!
(2) Vendor Fee: Apart from your registration fee, there is an extra fee for vending, depending on the size of your complete set-up (including vending space, sleeping tent, sleeping or storage trailer, camper, RV, and/or anchored vehicle for sleeping or storage).

For up to 250 square feet of space, the fee is $15.

For up to 500 square feet of space, the fee is $25.

For up to 1000 square feet of space, the fee is $35.

For up to 1500 square feet of space, the fee is $45.

For anything larger, the fee is $55.

(3) Electricity: The site managers charge $5/day for the use of electricity. I am no longer collecting this fee; if you need electricity, please contact James & Rita directly at Drdjmid@aol.com or at (770) 258-0863. Do note that you must bring your own extension cords with you, and remember that (to the best of my knowledge) the electrical system cannot power air conditioning or large continually- running appliances, and at this time, we also cannot guarantee that you will have power when bands are playing on stage.

VENDOR LOCATIONS:
Tree line to right of stage: Vendors can set up along the tree line to the right of the stage as you're looking at it, all the way to the first vendor cabin - spaces here are just 15' deep.
Tree line to left of stage: After allowing about 20' for Senthor's truck to the left of the stage, vendors can set up along the tree line. Spaces here are 15' deep, then after about 35', they are 20' or so deep. Jan and Hans are always along this row.
Lollybump Row 1: The first on this row with 50' is always Bio-Buzz. This row allows for about 25-30' depth, plus a 10' driving area in front.
Lollybump Row 2: (Note: This row has moved over about 10' because of the re-defined roadway.) The first on this row with 25' is usually Maddie/Silver Cauldron. This row allows for about 25' depth, plus a 10' driving area.
Lollybump Row 3: The first on this row with 20' is usually Gypsy/Something Wicked. This row allows for about 25' depth, with a 10' driving area.
NOTE: We'd like to set up Row 2 so that the vendors past Silver Cauldron and beginning behind Bio-Buzz face up the hill, so that they are facing the Row 3 vendors, with a driving/walking area in between (probably located on Row 3).

VENDOR RULES:

All vendors must submit vendor form (this page) by May 13; vendors are limited to 30

All vendors and attending helpers must fill out a REGISTRATION FORM and pay the regular admission price per person (you can pay at the gate, but to qualify for the current/cheaper price, payment must accompany registration).

Your vendor space includes your booth, sleeping tent, sleeping or storage trailer, camper, RV, and/or vehicle

Any vehicles parked at your space must remain anchored throughout the festival; vehicles used to go in and out must be parked in an alternate area

Vendors must check the Vendor List periodically and let us know if your info or stated location is incorrect

Vendors may not set up prior to the day before the festival begins without prior permission from Linda and the land owners - doing otherwise will result in having to move your booth

All vendors must check in upon arrival with Linda or Stephen, the Vendor Coordinator. NOTE: One of us (Linda or Stephen) has to be there when you set up, to make sure you get the right spot and not someone else's spot, so if you arrive late at night after we're all asleep, you must wait till morning to see us before setting up.

After breaking down and packing up at the end of the festival, vendors must check in with either Linda or Stephen and do a walk-through of your area

Parking at Booth:

If you MUST have your vehicle next to or behind your booth, for security reasons, storage, or sleeping, it will be counted as part of your total booth space, which must be paid for according to square footage used. If your vehicle is parked at your booth, it must STAY in place (anchored) once it is parked. If you need to use your vehicle to go in and out of the festival, or even to drive it around the site, then it must be parked in the vendor parking area above the Kitchen (in which case it will not count as part of your booth space, and you will not need to pay for it).

Camping at Booth:

Most vendors prefer to camp with their booth; some bring campers for this purpose (the electrical system cannot power air conditioning!). This is fine, but counts as part of your total booth space, which must be paid for according to square footage used.

Things we Need to Know About Vendors:

* = Required Fields


*Your name (principal owner/contact person):
*Contact person's email address:
*What is the name of your business?
*Fully list and describe the merchandise you will be selling:

*SIZE INFO (note that each category is a separate item!):


1) Actual Vending Booth Size (including ropes and guy lines and any out- from-under booth space you use in front or to sides for merchandise):	wide (frontage) x deep
2) Trailer or Other Used for Storage:	wide (frontage) x deep
3) Tent/Camper Size (used for sleeping):	wide (frontage) x deep
Describe: Is this a tent, pop-up, RV, or camper?:
4) Storage or Sleeping Vehicle (to remain anchored at booth during festival):	Car/small truck (8' wide x 10' long) Minivan (8' wide x 14' long) Large van/large truck (8' wide x 16' long) NONE
TOTAL SPACE NEEDED (total of the four items above):	wide (frontage) x deep (please give total measurements, even if you don't yet know how it will be configured)
What else can you tell about your booth configuration, that will help us make sure you get the right type and size of space?
Is there any particular location you prefer?
Any other special requirements?
*What day/time will you be arriving?
(Arrival on Wednesday is allowed, but there is a $10 per night fee for anyone arriving prior to Thursday.) NOTE: One of us (Linda or Stephen) has to be there when you set up, to make sure you get the right spot and not someone else's spot, so if you arrive late at night after we're all asleep, you must wait till morning to see us before setting up.
Would you like to be listed in the camp booklet? If so, please tell us exactly how you want to be listed: name, address, phone, email, web page, description, etc. This is totally optional!

Note: If for some reason you discover you cannot make it to the festival, please call or email me, so I won't be holding your space needlessly. Thanks!

Vendors should bring tables, chairs, and a tent or pavilion for shelter from the weather. Please plan for rain and wind, and bring plenty of tarps and plastic storage tubs!

PLEASE PRINT A COPY OF THIS PAGE FOR YOUR RECORDS, *BEFORE* CLICKING THE SUBMIT BUTTON BELOW!!
When you click the button below, you will be taken to the captcha confirmation page. If you still need to register and pay, just hit your BACK button to come back here.

Ready ? Ok, but before you click 'Send Form' please insert the same letters and numbers you see in this image into the box:

For more info, please contact:

Linda Kerr

425 Webster Rd. #710

Auburn, AL 36830

Email me

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